Planning a destination wedding is a dream come true for many couples, but it comes with unique challenges, particularly when it comes to travel logistics. As our vendor partner and expert makeup artist, Kayla Okpareke of Kayla Kollection Bridal Beauty Team puts it: “It’s all about planning for the unexpected and ensuring you’re relaxed and ready for your big day.” With the help of industry experts, we’ve compiled ten tips to ensure your destination wedding air travel goes as smoothly as possible!

Image by Dana Cubbage Weddings // Planner: Taryn Stark Wyant

1. Ask About Travel Costs in Your Budget

When budgeting for your destination wedding, it’s essential to factor in travel expenses. Some planners wrap air travel costs into their overall pricing, while others separate these fees. As Dana of Dana Cubbage Weddings says, “When I prepare custom proposals for destination wedding clients, I always include my travel costs, including air travel, in the amount I present to couples.” Since air travel is handled differently across vendors, it is wise to double-check with them before signing the contract so there are no surprises.

Image by Julia Kaptelova // Planner: Sophisticated Weddings Italy

2. Book Flights Early and Arrive Ahead of Time

The unpredictability of air travel makes it crucial to plan ahead. Victoria Morris, Creative Director of Sophisticated Weddings Italy, recommends, “Booking flights well in advance and planning to arrive at least three days before the wedding to account for any possible delays.” This buffer time will give you peace of mind and allow you to settle in before the festivities begin.

Image by Destinations with Dana

3. Use Reliable Airlines

Not all airlines are created equal. Dana Arnold of Destinations with Dana suggests choosing airlines with strong reputations for reliability, like Delta or United. “Budget airlines like Frontier and Spirit are known to have the most unexplained last-minute cancellations,” she warns. It might be worth the extra cost to ensure your journey is as smooth as possible.

Image by SASs Photography // Planner: Taryn Stark Wyant

4. Carry Wedding Attire as Carry-on Luggage

Your wedding attire is one of the most important aspects of your day, so it’s vital to keep it safe. Taryn Stark Wyant advises, “We always encourage our brides to bring their gowns in the cabin with them when traveling.” Many airlines will allow you to hang your dress in a special compartment, reducing the risk of loss or damage. Call ahead of time to ask if your airline offers this.

Image by Francesco Bognin // Planner: OFFICIALÉ

5. Consider Travel Insurance

Given the uncertainty of air travel, Deborah Kugler of OFFICIALÉ says, “Securing travel insurance is a must-have in today’s unpredictable times.”

Photographer, Jayce Keil, offers her top insurance recommendations saying, “Markel offers event insurance that can be bundled with travel coverage. They cover a wide range of scenarios, from vendor issues to travel delays, making it a great option for couples concerned about travel reliability. WedSafe by K&K Insurance Group also offers comprehensive coverage for destination weddings, including travel delays, lost luggage, and even cancellations due to unforeseen circumstances. Their policies are designed with weddings in mind.”

Image by Jayce Keil // Planner: Britt Jones Co.

6. Leverage Planner Relationships for Group Rates

If you have a large wedding party, working with a planner who has established relationships with airlines can save you money. Reneille of Gian Events explains, “These partnerships enable us to provide our clients with exceptional travel experiences that align with the elegance and sophistication of their wedding events.” Preferred rates and exclusive benefits are just some of the perks

Image courtesy of Gian Events

7. Ship Welcome Gifts Ahead of Time & Have Your Planner Arrange Storage

Transporting welcome gifts can be cumbersome, so consider shipping them directly to your venue. Reneille of Gian Events suggests, “Use a reputable courier service that offers tracking and insurance options.” This not only reduces your baggage but also ensures your gifts arrive safely.

Deborah Kugler of OFFICIALÉ adds, “If you are assembling gift bags and items from different parts of the world in your destination, it is always a good idea to be transparent with your planner about needing storage for your items.”  

Image by Destinations with Dana

8. Use Technology to Track Your Luggage

With lost luggage being a common issue, using technology can help. Dana of Destinations with Dana recommends, “Add an AirTag into each of your luggage and make sure you name it.” This allows you to track your bags in real time and reduces the stress of misplaced luggage.

Image by Maricarmen Maffioli

9. Utilize VIP Airport Services

For a luxurious and stress-free travel experience, consider VIP airport services. Reneille of Gian Events notes, “These services often include expedited security checks, access to private lounges, and personal assistance with luggage and navigation.” It’s an investment in convenience that can make your journey much more enjoyable.

As a frequent traveller, Maricarmen of Maricarmen Maffioli, says it pays to earn status with an airline. “If you travel often, invest in a credit card that provides airline lounges. These are the most comfortable way to travel.”

Image by RebeccaMarie Photography

10. Plan for Emergencies

No one wants to think about worst-case scenarios, but it’s better to be safe than sorry. RebeccaMarie Bierko of RebeccaMarie Photography advises, “Always arrive two or three days before the rehearsal dinner and wedding day and to have medical insurance for travel in case you get sick.” Being prepared for emergencies ensures you can focus on your celebration, knowing you’re covered.

Final Pieces of Advice

Kayla of Kayla Kollection shares one essential for comfortability on the plane: “Wearing compression socks can be a game-changer for long flights, as they help with circulation and reduce swelling.”

We would be remiss not to mention a top concern of couples: What if your checked bag doesn’t arrive at your destination? “Consider splitting your clothing between your hold (carry-on) luggage and your partner’s,” Victoria Morris of Sophisticated Weddings Italy advises, “so if a suitcase is misplaced, you’ll both still have clothes to wear while waiting for the suitcase to make its way back to you.”

By following these expert tips, you can navigate the complexities of destination wedding air travel with confidence!