Planning a destination wedding comes with unique financial considerations that differ from traditional weddings. From additional guest expenses to hidden fees, navigating a budget can feel daunting. To help couples stay financially prepared, we consulted industry experts to answer five of the most common destination wedding budgeting questions.

Photo by Patty Leonor

1. How does budgeting for a destination wedding differ from a traditional wedding?

Destination weddings often extend beyond the wedding day itself, encompassing multiple events and added logistical costs.

“Things you need to take into consideration are oftentimes all of your guests will be invited to the rehearsal dinner. It really becomes a larger welcome party with all invited.” – Ali Phillips, Engaging Events by Ali

“Budgeting for a destination wedding can feel overwhelming – but coming back to the basics can relieve the stress. Start with the big picture and work in. Set up a tentative budget, and hire a planning team that is experienced in the destination. Always leave a little in your back pocket for expenses you weren’t originally considering.” – Sarah, Fox & Fig Photography

“When you have a destination wedding, your budget may cover more than the wedding day, such as hotel blocks and welcome dinners/excursions.” – Dana Arnold, Destinations with Dana

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2. What percentage of the budget should typically be allocated to major expenses like venue, travel, and vendors?

Budget allocation varies depending on the location and priorities of the couple, but these expert-recommended breakdowns provide a useful guideline:

“Venue: 30-40%
Travel (guests and couple): 15-20%
Catering and beverage: 15-20%
Photography and videography: 12-17%
Flowers and decor: 5-10%”
– Maricarmen Maffioli

“From our experience, around 40-50% of the budget goes to the venue (including F&B), 20-25% to travel and accommodation, and 25-30% to vendors like photography, entertainment, and floral design.” – Victoria Morris, Sophisticated Weddings Italy

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3. Are there ways couples can financially assist guests without overspending?

Providing financial support for guests doesn’t have to mean covering all expenses. Small considerations can go a long way in making the trip more affordable:

“Couples can reserve room blocks at different price points to accommodate various budgets and provide transportation between the airport, hotel, and venue.” – Michelle Durpetti, Michelle Durpetti Events

“One of the most common ways couples can support their guests financially is by covering guests’ lodging costs.” – Cathy O’Connell, COJ Events

“The best way to help your guests get to your wedding is to negotiate a good discount on the rooms at the venue, or find a smaller option nearby that will give your guests a great price on a room.” – Morgan Levi, On the One Tulum

Photo by Bernadeta Kupiec

4. What are some common hidden fees couples should watch out for in contracts?

Unexpected costs can quickly add up if couples aren’t diligent about reviewing contracts. Here are some common hidden fees to be aware of:

“Some countries/venues will only allow you to hire from their vendor list. If you decide to hire your own, some can charge you an extra few hundred to even a few thousand dollars.” – Dana Arnold, Destinations with Dana

“There may be an ‘outside vendor fee’ at the large hotels. Most charge per vendor.” – Morgan Levi, On the One Tulum

“Fluctuating exchange rates and international transaction fees can increase costs unexpectedly, so it’s wise to monitor rates, use low-fee payment methods, and factor in a buffer to avoid going over budget.” – Victoria Morris, Sophisticated Weddings Italy

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5. What is your best advice for couples planning their destination wedding?

Experts recommend a strategic approach to budgeting that prioritizes planning and flexibility:

“Add up your wedding savings and any money gifted by family, and work around picking locations and vendors based on that budget before you do anything else. This can help you find the right places and avoid overspending.” – Dana Arnold, Destinations with Dana

“A wedding planner with experience in destination weddings can help you ask the right questions and account for all the factors that could impact your budget, ensuring a smoother planning process.” – Cathy O’Connell, COJ Events

By following these expert insights, couples can create a realistic budget, avoid unexpected costs, and plan a destination wedding that meets their wallets, visions and expectations.